❏ Guests/Head Table

❏ Cake

❏ Buffet

❏ Gifts

❏ Guest Book

❏ Bar


❏ Ceremony

❏ Reception

❏ Chair Covers

*Tip: Assign coordinator or trusted friends to move ceremony chairs to reception site if at same location. Use furniture that is on location if available to create seating areas for the reception.


❏ Tables

❏ Napkins

Tableware & Servingware

❏ Plates

❏ Silverware

❏ Glasses

❏ Cake Stand

❏ Chafing Dishes

❏ Drink Dispensers

* Tip: Use family pieces wherever possible, like your grandmother’s heirloom cake service for your cake cutting.

Tent or Canopy

❏ Ceremony

❏ Reception

*Tip: Provide a picture and layout specs to your rental company when meeting.


❏ Ceremony Site

❏ Dining Area

❏ Dance Floor

*Tip: Use built in patios or walkways to limit the amount of flooring you need to put down.


❏ Portable Bathroom Facilities

❏ Generator (if there is not power on site)

❏ Gas Heaters or AC

❏ Florist’s Needs

❏ Trash Receptacles

❏ Lighting

❏ Audio Equipment (Stereo, PA, etc.)

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